10 Best Review Response Templates You Can Use

Guideline On Writing Review Responses

Responding to positive reviews

  1. Be sure to thank the customer for purchasing your product or service
  2. Ensure that the message is personalized to the customer’s experience
  3. Give motivation for them to visit you again in the future

Responding to negative reviews

  1. Acknowledge the customer’s review and apologize for their bad experience
  2. Outline a plan to the customer on how their experience will be managed by resolving their negative experience with you
  3. Leave your contact information so that they can contact you offline for more information

Positive Review Response Templates:

#1 Suggested Review Response Template To Positive Reviews Without Text:

Hi [Customer Name]

Thank you for leaving a 5-Stars review. At [Company Name], we continuously strive to serve you better. Looking forward to serving you in the future!

Best Wishes
[Company Name] Team

#2 Suggested Review Response Template To Positive Reviews With Text:

Hi [Customer Name]

Thank you for leaving a 5-Stars review. At [Company Name], we continuously strive to serve you better.

We are glad that the team has managed to meet your needs for [Product or Service that has been mentioned in the review].

Looking forward to serving you in the future!

Best Wishes
[Company Name] Team

Negative Review Response Templates:

#3 Suggested Review Response Template To Negative Reviews Without Text:

Dear [Customer Name]

Thank you for sharing your feedback. We are sorry that your experience was not an amazing one. At [Company Name], we strive to provide the best experience we can for our customers.

Please feel free to reach out to [Contact Person Information] with any further comments, concerns or suggestions you have so that we can make your experience a better one.

We would love to make things right if you could give us another chance.

Best Wishes
[Company Name] Team

#4 Suggested Review Response Template To Negative Reviews With Text:

Dear [Customer Name]

Thank you for sharing your feedback. We are sorry that your experience was not an amazing one. At [Company Name], we strive to provide the best experience we can for our customers.

We take our customers’ feedback very seriously. For our [Service Name or Product Name], we ensure that the [Service/Product] quality is of top standards.

Please feel free to reach out to [Contact Person Information] with any further comments, concerns or suggestions you have so that we can make your experience a better one.

We would love to make things right if you could give us another chance.

Best Wishes
[Company Name] Team

Responding To Reviews from Angry Customers

#5 Suggested Review Response Template To Angry Customers:

Dear [Customer Name]

We are sorry to hear about your disappointing experience with [Company Name] and I would like to personally assist you to make things right.

If you could give us a chance, we would be more than happy to offer you a [Any possible compensation to the customer].

Let’s hop on a call and address this ASAP. We take our customers’ feedback seriously.

Please contact me at [Phone/Email] when convenient.

Best Wishes
[Senior Management Position] of [Company Name]

Responding To Reviews From A Loyal Customer

#6 Suggested Review Response Template To Loyal Customers:

Hey [Customer Name[

We are glad to have you as our customer. Thank you for sharing your kind words with us. It means a lot to us and our entire team!

We look forward to improving our [Product/Service] over time and look forward to seeing you soon!

Best Wishes
[Company Name] team.

Responding To Reviews That Are Fake or Spam

#7 Suggested Review Response Template To Fake or Spam Reviews

Hi [Customer Name]

We cannot find any record of you in our database and your review violates [Review Site] policies so we have flagged your review for removal.

If you are using another name that is not recorded in our database, please feel free to reach out to us.

For any other questions or concerns, feel free to contact us at [Email or Phone number].

Best Wishes
[Company Name] Team

Responding To Reviews That Has Mentions of Team Members’ Names

#8 Suggested Review Response Template To Reviews Containing Team Members’ Names

Hi [Customer Name]!

Thanks for leaving a review and we are glad that you enjoyed your experience with us.

[Team Member Position/Name] would be excited to know that you enjoyed [his/her] service! [Team Member Position/Name] is always going the extra mile during [his/her] time at work. We will definitely share this with them.

Looking forward to serving you better in the future!

Cheers.

Best Wishes
[Company Name] Team

Responding to Employees Reviews On Glassdoor/Indeed

#9 Suggested Review Response Template in Responding To A Positive Employee Review

Thank you for taking the time to leave us your feedback.

We are glad that you value the efforts we have put towards creating a positive environment at [Company Name].

As you mentioned, our working culture is designed to make [Company Name] an environment where everyone can perform their best.

Thank you for raising concerns about [Insert the cons that have been mentioned], we will look into this to developing a better environment at [Company Name].

We also strive to make sure that everyone is given an equal opportunity to grow in our team.

If you would like to learn how about the opportunities at [Company Name], feel free to check them out here: [Insert Link to the company’s career portal]

Best Wishes
[Person’s Name], HR Director at [Company Name]

#10 Suggested Review Response Template in Responding To A Negative Employee Review

Thank you for taking the time to leave us your feedback.

We are committed to creating a comfortable, transparent and collaborative environment for all our employees so I’m disappointed to hear about some of your experiences.

Thank you for raising concerns about [Insert the cons that have been mentioned], we will look into this to developing a better environment at [Company Name].

We also strive to make sure that everyone is given an equal opportunity to grow in our team.

Our dedication and what sets us apart is that we are relentless about creating an amazing working culture that would see [Company Name] as their second home.

Best Wishes
[Person’s Name]. CEO at [Company Name]

Frequently Asked Questions

How do you respond to positive review responses?

Always make sure that you thank your customers for their purchase of your product or services. This will ensure that the customers feel connected to you.

How do you respond to a 5-star review?

Ensure that you address the customer personally by their name. Also make sure that you will strive to make your products and services better. This ensures that you portray an image of professionalism as you continue to strive your customers better.

How do you respond to reviews without comments?

It depends on whether the review is positive or negative. If it’s positive, thank them for their support. If it’s negative, make sure you thank them for their review first. Ask them why they chose to leave such a poor review. Offer them a chance to make their next experience better.

How do you thank customers for positive feedback?

Thank them for their continuous support towards your brand. Show them that you really value their support and trust in your business. Most importantly, be genuine and be as personable as possible. If they left their name in the review, be sure to address them by their First Name.

Conclusion

And that pretty much sums up the 10 templates that you could use for responding to reviews.

If you need more help managing your reputation online, feel free to check out our Online Reputation Management Services.

As always, wishing you all the best for your business.

Best Wishes
Jim

Share this post

Share on facebook
Share on twitter
Share on linkedin
Share on email

33 Responses

    1. Hi Sarah

      Yes, we would highly recommend you to reply to every review.

      This would show that you have proper customer service in place to address the needs of your clients!

  1. I have to thank you for the efforts you have put in penning this blog.
    I’m hoping to check out the same high-grade content by you later on as well.
    In fact, your creative writing abilities has encouraged me to get my very own blog now 😉

  2. Hi there, I discovered your site by the use of Google while searching
    for a related subject, your site came up, it seems to be good.

    I’ve bookmarked it in my google bookmarks.
    Hi there, simply become alert to your blog thru Google, and found that it is really informative.

    Numerous other folks will probably be benefited from your writing.
    Cheers!

  3. Absolutely wonderful templates. I have bookmarked your website and whenever I will need something for a template to review I will surely use one of yours. Keep up the good work.

Leave a Reply

Your email address will not be published. Required fields are marked *

Share This Article

Share on facebook
Share on twitter
Share on linkedin
5 Ways 2x Sales Book Cover

Wait, Claim Your Free Report: 5 Secrets to 2x Your Sales in 180 days